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In today’s dynamic workplace landscape, ensuring accessibility is paramount. As businesses strive to create inclusive environments, attention must be paid to every aspect of technology, including print and scan solutions. In this blog post, we explore what business leaders should consider when ensuring accessibility in their workplace print and scan technology, featuring valuable insights from Mopria Alliance members.

Accessibility in print and scan technology encompasses many considerations, from user interface design to compatibility with assistive technologies. Business leaders must prioritize solutions that cater to diverse user needs, including those with disabilities or special requirements. By implementing accessible print and scan technology, organizations can empower all employees to effectively utilize these essential tools, fostering productivity and inclusivity in the workplace.

Now, let’s hear from Mopria Alliance members about their experiences, insights, and industry knowledge regarding accessibility in workplace print and scan technology. Their input sheds light on the challenges, successes, and best practices in this critical area, providing valuable guidance for business leaders seeking to enhance accessibility in their organizations.

“Printers and scanners are essential devices for office work, but they can also pose challenges for people with disabilities. To ensure that everyone can access and use them effectively, organizations should ensure their decision-making process considers the benefits to all users and enables accessibility such as choosing scanners and software that support text-to-speech features so that people with visual or reading impairments can scan documents and have them read aloud or converted to braille. Choose scanners that have image enhancement and editing features, such as magnification, contrast, brightness, or cropping, so that people with low vision or color blindness can adjust the scanned images to their preferences.”

-Michael St. Laurent, Print Software and Consumer Services Chief Architect at HP

“One important accessibility feature to consider is flexible and customizable user interfaces. This feature allows employees to adapt the interface according to their specific needs and preferences. For instance, customizable display settings, such as adjusting font size, contrast, or color schemes, can greatly benefit employees with visual impairments. Similarly, providing options for tactile feedback or alternative input methods (e.g., keyboard shortcuts) can enhance usability for individuals with motor disabilities. By offering flexibility in how users interact with the technology, businesses can ensure that their print and scan solutions cater to a diverse range of accessibility requirements, thereby promoting inclusivity and optimizing workplace productivity.”

-Dilinur Wushour, President, Kyocera Document Solutions Development America, Inc.


“When considering printing and scanning in your workplace, it is important to consider the interaction between your users and the device.

Key features to consider include:

  • Ensure all user interfaces are compatible with screen readers and magnification to help visually impaired users navigate the device panel and associated software.
  • Ensure some settings prevent rapid double-touch on touch screen panels due to medical conditions such as tremors.
  • Ensure the user has adequate time to read, comprehend, and act when a message, warning, or other information is displayed on the screen that requests user input.
  • Ensure all basic tasks the user may have to perform do not exceed 5 pounds or require simultaneous pinching, pulling, and/or twisting of the hand/wrist to alleviate potential physical strain.

These features enable all users to interact with the device itself – whether it is executing printing and scanning shortcuts or adjusting the device for their printing needs with media changes. Most importantly, it is about being able to diagnose the device without having to ask for assistance.”

-Eric McCann, Manager, Technology Portfolio Architect at Lexmark

As we wrap up our exploration of accessibility solutions in workplace printing and scanning, it’s evident that prioritizing inclusivity in technology is not just a moral imperative but also a strategic advantage. By adopting accessible print and scan solutions, businesses not only cater to the needs of all employees but also enhance productivity and foster a culture of innovation.

In this journey towards accessibility, the Mopria Alliance offers invaluable resources through its Mopria Print Service and Mopria Scan apps. These tools streamline the printing and scanning process on mobile devices, allowing users to operate any Mopria certified printer or scanner using the same app interface, configured with their device’s accessibility settings for options like colors, transparency, text size, and more. The seamless nature of Mopria technology not only simplifies the user experience, but also ensures that individuals with unique requirements can leverage workplace print and scan technology with ease.

As we look ahead, let’s continue to champion accessibility in workplace technology, recognizing that inclusive design benefits everyone. By embracing accessible print and scan solutions, businesses can create environments where every employee can thrive, contributing their talents and expertise to drive success. Together, let’s build a future where accessibility is not just a feature but a fundamental principle guiding innovation and progress.

Mopria Alliance

Author Mopria Alliance

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