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With more than one in five American workers expected to work remotely by 2025, it’s evident that many aspects of our professional lives have undergone significant, lasting changes in recent years. Among these shifts, the way we approach printing and scanning has transformed to meet the demands of this new professional landscape.

The Mopria Alliance, a global non-profit organization working to standardize printing and scanning, recently convened a roundtable discussion to explore how remote work has impacted these essential office functions. We gathered insights from members of the Alliance to gain insights into the challenges and opportunities presented by this cultural shift.

In this blog post, we’ll share feature perspectives from industry leaders within the Mopria Alliance. From the evolution of printing habits to the rise of digital document workflows, let’s delve into how remote work has reshaped the world of printing and scanning.

Mike Scrutton, Director of Print Strategy & Technology at Adobe

How has the demand for mobile printing and scanning solutions evolved in light of the remote work trend?

Offices where the employee sat at the same desk 5 days a week, using the same computer to print to the same printer or scan from the same scanner are increasingly a thing of the past. When they are in the office, staff may be ‘hotel-desking’ moving from between different locations. When working remotely, their infrastructure changes completely, and when moving between locations, their devices change to lap-based laptops or hand-held phones. It has become imperative that the printers and scanners that we equip our employees with can be used with the least possible friction. IT departments do not make house calls, nor ride the subway alongside our staff! Mopria certified printers work seamlessly whether you are using Windows on a computer or Android on a phone.

 

Michael St. Laurent, Print Software and Consumer Services Chief Architect at HP

How important is interoperability and compatibility across different devices and platforms for remote printing and scanning solutions?

While the importance of interoperability may vary in various cases, its relative importance is greater for larger organizations, individuals, and small businesses it allows for flexibility and an assurance that an investment can be leveraged over time and in changing circumstances.

In larger organizations, a more heterogeneous environment is the norm for a wide variety of reasons, ranging from global needs and preferences as well as the impacts of acquisitions and other corporate changes. In these environments, leveraging the unique value of a workflow or device is key, but interoperability has become a strong need in these organizations, particularly for common capabilities, to enable an efficient and effective workforce where workflows and outcomes are often a high priority.

 

Eric McCann, Manager, Technology Portfolio Architect at Lexmark

How do security concerns factor into remote printing and scanning practices? What measures are being taken to address them?

When allowing remote printing and scanning, you must consider the document content and how to protect it. This can be managed through various levels of protection such as document classification, printer auditing, and access control. While we want to provide a secure environment, we must also consider any new burdens added due to the remote element, which could impact security. Another aspect of remote printing and scanning would be to leverage a cloud printing and scanning solution. This would offer the same access to on-premises employees as those who are remote, as well as providing a consistent experience for hybrid employees. A solution like this allows for consistent access, tracking of file access, and leveraging a secure environment for document processing.

 

In closing, the insights shared by members of the Mopria Alliance underscore the dynamic nature of printing and scanning in the remote work era. As we continue to adapt to new challenges and opportunities, it’s clear that innovation and collaboration will be key in shaping the future of these essential office functions.

By leveraging the latest technologies and embracing flexible workflows, businesses and individuals can navigate the remote work landscape with confidence, ensuring that printing and scanning remain efficient, secure, and seamlessly integrated into our digital workflows.

Stay tuned for more updates from the Mopria Alliance as we continue to collaborate to simplify printing and scanning in an ever-changing world.

To learn more about Mopria’s standardized solutions for printing and scanning, visit mopria.org.

Mopria Alliance

Author Mopria Alliance

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