How can printing costs be reduced in the workplace? Read on to hear our members‘ perspectives on this topic.
Mike Scrutton, Director of Print Technology & Strategy, Adobe
If you’re defining default behavior for your employees, setup your printers to default to double-sided, black and white printing, but be sure to allow users to override the defaults. If users can’t print what they want, they’re more likely to go to an external copy-shop and pay a higher price or buy desktop printers on expenses which can work out more expensive them letting them print with flexibility on a workgroup printer. If your staff are working hybrid, ask your printer supplier if they can supply desktop printers that can be managed remotely.
Dilinur Wushour, Manager, Software Applications Development, Kyocera Document Solutions
Printing has always been a relatively high cost operation. Significant overheads are baked into every project, from the equipment that does the printing to the materials like paper, ink, and toner.
Here are simple ways to reduce the cost of printing:
1. Every printer has a low energy (sleep) mode. Use less electricity by ensuring your printers are put to sleep when not running a print job.
2. Reduce the ink/toner usage by printing in monochrome and reserving the color for formal pages.
3. Choose an eco-friendly font. Take Century Gothic, the font filled with tiny holes that will halve your toner ink usage.
4. Print in duplex (print on both sides) to save paper.
5. Print in N-up (multiple pages per sheet) to save paper.
6. Print in lower resolution (select 300dpi or 600dpi instead of 1200dpi) for draft printing to save toner.
Eric McCann, Manager, Software Portfolio Marketing, Lexmark
Printing needs to be optimized, whether that is the devices and toner used to produce the pages or the actual pages themselves by implementing a secure print release solution with automatic job deletion. We also see a broader adoption of industry specific solutions to reduce the pages within critical workflows.
Kris Iverson, Principal Development Manager, Microsoft
Microsoft and Mopria are helping customers do more with less. Microsoft Universal Print simplifies printing infrastructure by migrating print to the cloud, eliminating on-premises hardware and printer driver management. This reduces costs for organizations. Microsoft Print Support Apps (PSAs) enable Mopria certified hardware vendors to provide advanced settings and extend the Windows print experience. Consumer scenarios are also supported by this technology. PSAs are already available from Mopria partners such as Xerox and Kyocera, providing a tailored print experience and competitive edge. Universal Print with PSAs help organizations focus on their core business.
Philip Mazzilli, Staff Product Manager, Printers & Imaging, Qualcomm Technologies, Inc.
Eliminating printouts that are never retrieved from the printer is a surefire way to reduce costs. Unused prints can be eliminated by requiring workers to enter a PIN at the printer before a print job can be released. This functionality is available with many printer drivers, mobile print solutions and cloud print solutions today and should be required by today’s workplaces to ensure waste is minimized.